19 days old
2018-02-012018-03-03

Executive Assistant

Invisigrid LLC/SMART Plumbing Hawaii
Hilo, Hawaii 96720
  • Job Type
    Employee
  • Job Status
    Full Time

Home office environment for small holding company, -operating a local plumbing company.

Full Time position to assist key internal business executive with keeping ONLINE accounts organized, must be skilled with online bookkeeping and accurately reporting income and expenses across over 20 accounts, and reconciling daily, weekly, monthly transactions between accounts, via email and IT platforms and networks.

Set up time management and project organization for business owner, for planning and job execution focus. Organize and track job leads, bid requests, bid request fulfillment, paid deposits, permit requests/payments, balance collection and job completion reports to optimize efficiencies. Assist with bid preparation, materials lists and job descriptions paired with requester line up.

Keep business executive on track with administrative duties and assist admins when needed, (answer phones, take messages, schedule service calls, site reviews, etc.) 

90 day probationary period to assess skill and fit with our company culture and values. 

Requirements

Key Competencies

  • Technology -computer programs, apps, office programs and internet savvy.
  • Bookkeeping
  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team member
  • Attention to detail and accuracy
  • Adaptability

Must be committed, hardworking, smart, positive, action and task oriented (motivated) and possess good character, honest and reliable, open to learning. 

Must be available ONSITE from 9:00am -3:00pm Monday-Friday and "reachable" via phone, email (mobile working) until 5:00pm and on Saturdays during the day. 

Categories

  • Accounting
  • Administrative / Clerical
  • Business
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Executive Assistant

Invisigrid LLC/SMART Plumbing Hawaii
Hilo, Hawaii 96720

Share this job

Executive Assistant

Invisigrid LLC/SMART Plumbing Hawaii
Hilo, Hawaii

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