1 day old
2018-07-172018-08-16

Tax Office Administrator

Bank of Hawaii
Oahu, HI
  • Job Code
    156326

Tax Office Administrator-1800538
Description

Does this sound like you?

Are you ambitious?  Want to make a difference in people’s lives?  Do you thrive in an environment that leverages your abilities as a fast learner, good listener, and problem-solver?   If you love challenges, relish complexity, and have moxie, consider applying your unique talents with a Hawaii banking leader – Bank of Hawaii.  Here you can be at the forefront of whatever you do. Welcome to your tomorrow!

 

A day in your life as a Tax Office Administrator

Under the direction of the Manager, this position is responsible for secretarial duties and administrative functions of the Tax Department.  If applicable or appropriate, assists in business unit’s compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.  In addition, this position is responsible for demonstrating the Excellence in Sales/Service (ESS) philosophy by participating in and practicing ESS disciplines and behaviors.

 

We’ll give you these important responsibilities…

  • Controls tax return tracking, assembly, signing and filing of income tax returns and estimated income tax payments. Updates and maintains the tax department databases.
  • Supports tax department staff with general duties including, but not limited to, preparation of correspondence, mail pickup and delivery, manual check requests, maintain work logs and process various reports (such as account set-up, account closing, notice correspondences, GST analysis).
  • Control and maintenance of Tax Department client files as well as administrative files, including filing and purging of documents.
  • Accounts Receivable:  Processes and collects all billings for tax services. Accounts Payable:  Prepares and maintains purchase order requests and submits invoices for payment.  Manages vendor contract statuses.
  • Administrative duties for Income Tax Manager, including, but not limited to, preparation of correspondence, managing appointments, set up and management of meetings and managing telephones, responses and messages. 
  • Administrative Function Management:  Ensures the administrative functions of the office are effective and timely.  Participates with department management in identifying and implementing process improvements. 
  • Answer inquiries from other departments and ensures appropriate follow through and resolution.
  • Performs all other miscellaneous responsibilities and duties as assigned.

Qualifications

…if you come to us with these qualifications…

Education: 

  • High School Diploma or G.E.D. 
  • 2 years post high school (from an accredited institution preferred).

 

Experience: 

  • Minimum 3 years of work experience in office administration.

 

Technical skills: 

  • Demonstrated proficiency and expertise with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, Access, and PowerPoint) or similar software. 
  • Knowledge of or ability to use Bank software and systems.  
  • Requires database knowledge and management, spreadsheet proficiency and word processing.

 

Other Job Qualifications: 

  • Excellent written and verbal communication skills.
  • Must be analytical and detail oriented.
  • Must always follow up and follow through.
  • Able to manage a high volume of detailed work in a fast paced environment.
  • Must be able to work effectively and prioritize workload to meet deadlines.
  • Able to work flexible hours including holidays, weekends and evenings as needed or assigned.

 

 

Bank of Hawaii

In 1897, Bank of Hawaii was the first chartered and incorporated bank in the Republic of Hawaii. We’ve been here from territorial days, growing and changing with Hawaii. Today, we are the largest independent bank in Hawaii – a result of knowing our business and community, and always staying ahead of change.  We are constantly finding creative ways to deliver leading edge financial services to our customers.  Now, we’re embracing change with our new 21st century banking.

 

It’s our people who help us succeed in offering first class service and products to our customers.  As a member of the Bank of Hawaii community, you will be among the very best in your profession in an environment that places a high value on integrity, innovation and teamwork.  People who are agile, savvy, forward-thinking and entrepreneurial can learn and grow with us.

 

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.  Bank of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans and individuals with disabilities.

 

Job Function Administration
Primary Location Hawaii-Oahu
Schedule Full-time
Job Posting Jul 5, 2018, 10:03:17 AM
Unposting Date Ongoing

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Tax Office Administrator

Bank of Hawaii
Oahu, HI

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Oahu, hi

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