Are you ambitious?  Want to make a difference in peoples lives?  Do you thrive in an environment that leverages your abilities as a fast learner, good listener, and problem-solver?   If you love challenges, relish complexity, and have moxie, consider applying your unique talents with a Hawaii banking leader Bank of Hawaii.  Here you can be at the forefront of whatever you do. Welcome to your tomorrow!

A day in your life as a Trust Tax Office Administrator

Under the direction of the Trust Tax Manager, this position is responsible for secretarial duties and administrative functions of the Trust Tax Department.  If applicable or appropriate, assists in business units compliance with applicable laws, regulations, regulatory requirements and Bank policies and procedures, including but not limited to those related to Fair Banking, Anti-Money Laundering laws and regulations, Bank Secrecy Act and USA PATRIOT Act.

• Supports Trust Tax Department staff with general duties including, but not limited to, preparation of correspondence, mail pickup and delivery, manual check requests, maintain work logs and process various reports (such as account set-up, account closing, notice correspondences, GST analysis).

• Controls tax return tracking, assembly, signing and filing of income tax returns and estimated income tax payments. Updates and maintains the tax department databases.

• Control and maintenance of Trust Tax Department client files as well as administrative files, including filing and purging of documents.

• Accounts Receivable:  Processes and collects all billings for tax services. Accounts Payable:  Prepares and maintains purchase order requests and submits invoices for payment.  Manages vendor contract statuses.

• Administrative duties for Trust Tax Manager, including, but not limited to, preparation of correspondence, managing appointments, set up and management of meetings and managing telephones, responses and messages. 

• Administrative Function Management:  Ensures the administrative functions of the office are effective and timely.  Participates with department management in identifying and implementing process improvements.  

• Answer inquiries from other departments and ensures appropriate follow through and resolution.

• High School Diploma or G.E.D.  2 years post high school (from an accredited institution) preferred

• Minimum 3 years of work experience in office administration

• Demonstrated proficiency and expertise with personal computers and Microsoft applications (Outlook, Word, Excel, Access, and PowerPoint) or similar software

• Knowledge of or ability to use Bank software and systems

• Demonstrated verbal and written communication skills

• Must be analytical, detail oriented, organized

• Must be able to meet deadlines and handle multiple priorities

• Ability to build strong working relationships and partnerships across organization with a collaborative and consultative approach

• Ability to simultaneously manage multiple projects and assignments with varying deadlines

• Able to work flexible hours including holidays, weekends and evenings as needed or assigned

Bank of Hawaii

In 1897, Bank of Hawaii was the first chartered and incorporated bank in the Republic of Hawaii. Weve been here from territorial days, growing and changing with Hawaii. Today, we are the largest independent bank in Hawaii a result of knowing our business and community, and always staying ahead of change.  We are constantly finding creative ways to deliver leading edge financial services to our customers.  Now, were embracing change with our new 21st century banking.

Its our people who help us succeed in offering first class service and products to our customers.  As a member of the Bank of Hawaii community, you will be among the very best in your profession in an environment that places a high value on integrity, innovation and teamwork.  People who are agile, savvy, forward-thinking and entrepreneurial can learn and grow with us.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any legally protected classification including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.  Bank of Hawaii takes affirmative action in support of its policy to advance in employment legally recognized individuals including minorities, women, protected veterans and individuals with disabilities.